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August 2011
Bald Head island Club Croquet Club Annual Report August 12, 2011 The past year has been a successful one for the Bald Head Island Club Croquet Club thanks to the dedicated and hard-working members of the executive board and the committee chairs. We are indeed fortunate to have volunteers who are willing to devote their time and talents to the many activities that you enjoy as members of the Club. Thanks to Dick Johnson, vice-president; Brenda Quanstrom, secretary; Jay Gould and Bob Porter, treasurers; and Larry Lammert and Donna Finley, at-large members. Also thanks to the hard-working committee chairs and special event organizers: John May, Tournament Committee; Diane Robinson, Social Committee; Sheila May and Anne Schick, Invitational Social Chairs; Anne Schick also coordinated the Joust team; Judy Porter, Invitational Tournament Manager; Pat Garrett, Outreach Committee; John Knott, Handicap Committee, and Trisha Barnard, who coordinated Jeff Soo’s visits. They have highlighted their committees’ accomplishments in the following reports. My hat is off to all of them with many thanks! Anne Boozell, President Tournament Committee Report John May The year beginning on August 2010 saw the full complement of normal club croquet events. These included, with their starting date: Doubles – August 13 Association Rules – October7 Golf Croquet – November 12 Handicap Adjuster – March 18 Singles – April 6 In addition, the club ran the Bald Head Invitational starting May 30. Judy Porter served as Tournament Director and Jeff Soo did the scheduling. The Club also participated in the Joust against Pinehurst beginning April 29. Bald Head players were victorious, bringing the traveling trophy back to the Island. We have won the trophy three out of four years. Thus far, the only substantial change to the schedule is to swap the month for Doubles with the month for Association Rules. The expectation for this shift is a greater number of players for the Doubles because of cooler weather in October. Presumably those playing Association Rules are a hardier lot, and won’t be adversely affected by August’s warmer weather. Handicap Committee Report John Knott The handicaps of club members were reduced by 15 ½ points during the year. These reductions were the result of both points earned during competition and the judgment of the handicap committee. Handicaps are designed so that players may receive the most enjoyment of the game by being matched with players of compatible abilities. Outreach Committee Report Patricia Garrett The Outreach Committee initiated several activities this year, mostly focused on Golf Croquet as an introduction to the sport. We provided educational materials on line to the Pro shop for distribution to casual players. We promoted Thursday Golf Croquet for the BHI Croquet Club members and initiated Introduction to Golf Croquet on Saturday mornings once a month. We developed promotional material for the BHI Club to be included in the Club Directory, rental packets, and wedding promotions. Finally, and most importantly, we engaged Club members in the recruitment and engagement of new BHI CC members. The Outreach Committee was chaired by Patricia Garrett, with active involvement of Trisha Barnard, John Chamberlain, Marilyn Ridgeway and Bob Timmons.
Social Chair Report Diane Robinson During 2011 we built upon the new system of managing monthly socials that began in 2010. The 33 couples or singles were divided into 11 months. Each month three couples or singles would give one third of a party. For the most part the groups remained the same so they could take turns using their homes for the event. If there was a problem I moved a person or couple or I switched with them myself. I tried to remain sensitive to each person's needs and offered them counseling on cost and amount of food and drink if asked. After each social in 2011, I sent a thank you note to the group. I think this system is working and is the first time things have been handled fairly. I remain open to ideas and suggestions to make 2012 the best year yet. 24th Annual Bald Head Island Croquet Club Invitational May 30-June 5, 2011 Sheila May and Anne Schick Once, again, the Invitational was a huge success – with 26 players and four social guests attending. Eight Bald Head members housed the out-of-towners. Judy Porter was the tournament director and arranged (and rearranged!) the play schedule for six days. Two players had to withdraw due to health reasons, and their families left as well. All the players and guests raved about the courts and the hospitality of the Bald Head Club members. The players from Grand Haven Croquet Club in Florida sent a wonderful video thanking us for such a great time. Sheila May and Anne Schick made the social arrangements, beginning with an elegant opening reception at the home of Pat and Dick Johnston. This was open to the entire membership. Wednesday was a Mexican Fiesta at the Club, also open to the entire membership. The Potluck supper at the home of Jarilyn and Bill Daigle was delicious and fun, and very well attended. By the Friday Toast and Tally at the home of Anne and Tom Schick, all were ready for a rest! Saturday night players and guests danced into the night at the annual Gala-in-White at the Club. The tournament finished on Sunday with the finals played in front of an appreciative crowd, followed by a delicious Awards Luncheon at the Club. With charges of $380 for invitee players, $360 for non-participating guests, and $360 for Bald Head Croquet Club players, the event came very close to breaking even. Part-time Pro Report Trisha Barnard Since the beginning of our Croquet Pro Program in October of 2010, we have had six sessions with Jeff Soo. We had an average of 21 participants in each session. Totals to date by activity are as follows: Assessments: 36 Lessons : 67 ( some of these were semi-private) Clinics: 12 Coaching Games: 9 Currently, we have 37 people who have committed to participating in the program by signing up for an assessment and 4 lessons. That’s 148 lessons total. At this point one half of the lessons committed to have been taken. Of the 37 people, 5 have finished their 4 lessons and are eligible to sign up for 4 more. Three people just started in July. The Croquet Club supported the two sessions which were held in 2010 in the amount of $1905. The BHI Club budgeted $6000 for this program in 2011. At this time, $2913 has been spent and there is $3087 remaining for the rest of the calendar year. We have three sessions remaining in 2011: September, October and November. We hope that the BHI Club will continue their support in 2012, and we will plan to schedule six sessions next year. . BHI Club Croquet Club Secretary Responsibilities Brenda Quanstrom During the past year, Brenda Quanstrom has formalized the secretary’s responsibilities and developed an effective system of communication to keep members up-to-date on Club activities and issues. Following are guidelines for the coming year: 1. The secretary maintains a current e-mail list of all active members in an address folder that can easily be used to disseminate information. 2. Maintain minutes that are orderly, succinct, in complete sentences and professional. It is helpful to use the same format each time for ease of reading and consistency. This secretary can provide an electronic format that the next secretary can use.. 3. Provide etiquette and rules reminders when appropriate. 4. Remind members of Wednesday Wickets, Women's Wickets, 4th Thursday Doubles Golf Croquet, Scramblers and tournaments. Be proactive on time changes. 5. Hosts and Scrambler Coordinators should be telling you location of social's and the Coordinator should be telling the secretary the time and play for Scramblers at least two weeks in advance. This has not been happening and the secretary has had to call or email people. Even with this, there have been very few Scrambler details. In the past Coordinators provided time, type of play, fun alternatives to play, cut off date for RSVP, etc. 6. Keep the Membership List current for the members and the Outreach Committee. It is easier for the Secretary to do this because the email list must be kept current as well.
BALD HEAD ISLAND CROQUET CLUB ANNUAL MEETING The Annual Meeting of the Bald Had Island Croquet Club was held on Saturday Evening, August 8, 2009 at the home of Dick and Pat Johnston, 34 Cape Fear Trail, Bald Head Island, NC. Approximately 35 Members were in attendance. President John May presided. The President’s Report for the Year Ended July 31, 2009 had been previously distributed and a copy is attached herewith. The Treasurer’s Report for the Year Ended July 31, 2009 was distributed and explained by Treasurer Bob Porter and was approved without dissent. A copy is attached herewith. A motion was duly made and seconded to establish yearly dues for the 2009-2010 fiscal year at $150 for Couples and $80 for Singles. This Motion was approved by voice vote without dissent. Nominating Committee Chair John Knott proposed the following slate for the ensuing year: President Bob Porter Vice President Anne Boozell Treasurer Jay Gould Secretary Brenda Quanstrom Executive Committee Members at Large John May Bill Daigle Harper Peterson Upon proper motion, the suggested slate was approved without dissent. Newly elected President Bob Porter asked for volunteers to serve as Committee Chairs to ensure the continued high quality of programs and events sponsored by the Croquet Club. There was discussion regarding the housing needs of the NC Singles Championships to be held at Bald Head Island September 10-13 and the rescheduling of the Club Doubles Championships to September 18-20 and the Club Association Rules Championships to October 23-25 All present were urged to attend and help at the NC Singles Championships. Some of the best players in the country will be competing and it is an honor to have Bald Head picked as a venue for this event. Barbara McQuade reported on the scrambler earlier in the day which she organized. 20 Members participated with both Dick Johnston and Bill Johnson achieving perfect records. Bill Johnson, however, had a slightly greater number of net points and was rewarded with a pirate hat prize. Barbara was thanked by acclamation and Bill had to wear the hat for the remaining part of the meeting. Thanks were extended to the Dick and Pat Johnston for being hosts, Larry Kirby and Dianne Robinson for being co-hosts, and Jay and Marsha Gould for serving on the food committee. Respectfully submitted, Robert Porter
President’s Report Bald Head Island Croquet Club John May I appreciate the support which the membership has afforded to club activities. In particular, thanks to the Executive Committee: Marilyn Ridgeway, Vice President; Bill Johnson, Treasurer; Tom Schick, Secretary; and Judy Porter, John Knott and Dick Johnston, at large. In addition, thanks to the committee chairs: Judy Porter, Invitational; John Knott, Tournament and Handicap; Anne Boozell, Education; Sheila May, Membership; Barbara McQuaide, Social; Sky Conklin, Grounds/Equipment; Diane Robinson, Historian; Dick Johnston, Nominating Membership: Sheila May, Chair The Croquet Club currently has 71 members including 34 family memberships and three individual members. This figure is virtually unchanged from a year ago. Wine and Wickets was held on June 21st. It was well attended and a follow up e-mail was sent to each guest. To date, we have not realized new members from this event. The most effective means of attracting new members remains personal contacts with friends and acquaintances, along with the offer of free instruction with membership. Tournament: John Knott, Chair Tournaments included Doubles, Singles, Association Rules, Golf Croquet and a handicap adjuster. Invitational: Judy Porter, Tournament Manager Particular thanks to Judy Porter who organized every facet of this tournament, and thanks to all who assisted her. Club members stepped up by supporting housing, hosting, the opening reception, board keeping and trophies. Nineteen players participated, including eight from other clubs. Participation was reduced because the Invitational followed closely another tournament which was afforded special incentives. This should not repeat for the 2009 Invitational, and we should expect more players from other clubs. Social Committee: Barbara McQuaide Barbara capably coordinated the monthly socials at members’ homes. She was assisted by Sheila May who coordinated events at the club. Thanks to all who served as host, co-host or food committee. (We have found that having a host and co-host is adequate to support the socials. By dropping the additional person on the food committee, staffing the socials has become much easier.) Education Committee: Anne Boozell Rules: An event was held at the club which presented rules in a humorous manner. Wednesday Wickets: Once a month, Dave Strawson gives a 15-minute lesson prior to play. Mentoring: Members were polled to see who wished to have a mentor and who was willing to be a mentor. All those desiring a mentor were satisfied. Croquet College: Once again, a very successful Croquet College was run. Particular thanks to all who provided instruction. Other Items of Note: Sixteen members of the Pinehurst club will visit us from August 10 to August 13 fro what we are describing as a "Joust." Thanks to Anne Boozell who is Joust Manager, and thanks to all who are assisting her by providing support, including lodging for our guests. Particular thanks to the Bald Head Island Club which has provided a very high level of support the the Croquet Club. This support includes a new set of tournament balls, new umbrellas, new wickets and a new tent. This in addition to their exceptional efforts to maintain the greenswards, including the addition of berming.
2007 Annual Meeting
Minutes of the
Annual Meeting August 11, 2007
Call to Order: The meeting was called to order by President Judy Porter at 6:20 PM. There were 38 members in attendance. The 2006 Annual Report minutes were unanimously approved by all members.
President’s
Report Judy Porter’s written President’s report had been disseminated by email to all members; therefore, she merely highlighted some of the more pertinent points in her introductory remarks. Judy proceeded to name all of the new members who have joined the BHI Croquet Club this year (16 in total) and introduced our newest members Joe Hawkins and Bobbie Randall as they received their BHI Croquet pin.
Treasurer’s
Report The Treasurer’s report had been emailed to all members prior to the meeting. Judy Porter commented that the report would be expanded to include more detail in line items. The motion was unanimously approved to accept the Treasurer’s Report.
Committee
Reports Judy Porter asked each committee to provide a written report to members this year and these reports were included in the President’s Report
Vote on Annual
Dues Judy Porter stated that the Executive Committee was recommending that the dues for couples remain at $150 but that single membership would be lowered to $80.00. As always, any spouse who chooses not to play but wishes to attend monthly socials would be included in the $150 membership fee. Sky Conklin made a motion to approve and John May second. The motion was unanimously approved.
Nominating
Committee Report John Knott, the Nominating Committee Chair, presented the following slate of nominees: President John May Vice President Marilyn Ridgeway Secretary Tom Schick Treasurer Bill Johnson Members-at-large Judy Porter, Dick Johnston, Ann Boozell
The members present unanimously accepted the slate of nominees. John commented on how willing everyone was to serve. He encouraged the rest of the members to be as willing when asked to participate in one of the committees.
Old Business No old business.
Incoming
President’s Comments John May expressed the Club’s gratitude to Judy Porter, the Executive Board and all Committee members for their hard work and accomplishments during the past year. He asked that everyone become involved in some capacity as a member of a committee. The Club will only thrive if everyone does their part. John also added that he has created a BHI Croquet website. It is in draft form now and only includes the By Laws. However, he will be adding graphics and ongoing information for members.
New Business Bob Porter showed all members the various BHI Croquet Club trophies so that they would have an appreciation for the need of a trophy case in the BHI Club and/or Pro Shop. The Executive Board will continue to pursue the purchase of a Trophy Case. The BHI Croquet Club acknowledged their best wishes for Bill and Billie Jean Berne and Bill and Billie Jean Taft. Brenda Quanstrom indicated that draft guidelines for Scramblers, Tournaments and Socials were being considered by the new Executive Board in order that every member would have a clear idea of procedures to follow for these various events. Sky Conklin stated that he would purchase a new lock for the equipment locker.
Meeting
Adjournment The meeting adjourned at 6:35 p.m.
Respectfully
Submitted
Brenda
Quanstrom
__________________________________ 2006 Annual
Meeting:
Bald Head Island Club
Croquet Club
Minutes of the
Annual Meeting August 12, 2006
Call to Order: The meeting was called to order by President Dick Johnston at 6:00 PM. There were 32 members in attendance. The 2005 Annual Report minutes were unanimously approved by all members.
President’s
Report Dick’s written President’s report had been disseminated by email to all members; therefore, he merely highlighted some of the more pertinent points in his introductory remarks. He stated that the Club had lost some valued members this year but had gained some enthusiastic new members. He added that it was very important for each member to participate in at least one committee this year in order to share the responsibilities. He concluded with a request to work together to make the BHI Invitational the best it has ever been in 2007. Dick has already contacted USCA to ensure that the event is on the annual calendar. The Executive Committee agreed that the Invitational would remain on Memorial Day week since that had been a successful tradition for 20 years. An earlier date did not allow time for the courts to be in shape and a fall date conflicted with the hurricane season.
Treasurer’s
Report The Treasurer’s report had been emailed to all members prior to the meeting. Dave Strawson noted that we started the year with $8,455.00 and ended the year with $8,046. We are down $400.00 due to new croquet balls, clips and timers plus we spent $1,300 for trophies. He stated that the BHI Club Croquet Club pays the USCA $80.00 per member each year. Dave recommended that the dues should remain at $150.00/couple and $100.00/individual member. Bill Berne made a motion to this effect and Chris Christian seconded. The motion was unanimously approved.
Committee
Reports Dick Johnston asked each committee to provide a written report to members this year so it was unnecessary for any further comments other than to state that Dick recommended that the new Executive Board consider new deadness boards that would securely anchor sturdy umbrellas.
Nominating
Committee Report John Knott, the Nominating Committee Chair, presented the following slate in a previous email to all members: President Judy Porter Vice President Mike Boozell Secretary Brenda Quanstrom Treasurer Bill Johnson Members-at-large Trisha Barnard, Mary Conklin and John Pitera
The members present unanimously accepted the slate of nominees..
Old Business Bill Berne moved to accept the previously emailed and proposed change to the BH I Croquet Club of the BHI Club’s By-Laws to include the Social Chairman and the Tournament Chairman on the Executive Committee. John Pitera seconded. The motion was approved unanimously. John Knott asked informally if most members would be interested in Couples Golf Croquet. There was a very positive response from the membership. Dick Johnston then turned the remainder of the meeting over to Judy Porter.
Incoming
President’s Comments Judy Porter expressed the Club’s gratitude to Dick Johnston, the Executive Board and all Committee members for their hard work and accomplishments during the past year. She listed the committees and gave a brief description of each committee responsibilities. She asked that everyone participate in one committee. She would prefer people volunteering for a committee that was of interest to them rather than them being assigned. Judy then opened up the discussion for member comments or suggestions. Brenda Quanstrom recommended having ½ day of 6 wicket croquet and ½ day of golf croquet throughout the year in order that various member’s interests might be met. Tom Schick suggested we continue to seek ways to be integrated more with the BHI Club. Andrea Pitera recommended asking the BHI Club staff members to play croquet again since they enjoyed the event this year. John Pitera suggested opening Golf Croquet to entire membership. Art Morris suggested not having any scrambler event near the 4th of July in the future.
Meeting
Adjournment The meeting adjourned at 6:35 p.m.
Respectfully
Submitted
Brenda
Quanstrom |