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Tournaments 1. Three weeks before the event : a. Work with Tournament Chairperson to determine cost of the tournament. Include the cost of trophies, and sanction fees. b. Charge the Social Chair to do the following:
(1) cost for awards luncheon. (2) daily lunch menus and prices. Note: When the menu and prices are established, the Social Chair will e-mail this information to the Club Secretary. (3) on court beverages (4) tent c. E-mail secretary with: (1) dates for the tournament (2) cost of tournament (3) registration deadline (4) instructions to send fee to treasurer c. Check with Tournament Chair to be sure sanction form has been sent
Note: When the T.D. applies for the BHI
Invitational to be sanctioned by USCA, the T.D. will not receive any notice
of acceptance. Instead they will be called if they are not accepted and
the USCA website will list the event for the upcoming year. Read the
website to make certain they have printed it correctly. Contact at USCA:
tournamentusca@aol.com
or 561 478-0760
d. Ensure that trophies have been ordered and engraved 2. Seven to ten days before the event: a. Ask secretary to send out a second reminder about the tournament b. Contact Equipment Chair about club sign, clocks and tournament balls 3. Once registration deadline has expired: a. Schedule play using the computer program. (Practice with this software if you aren’t used to it.) b. Print copies of schedule for each participant. (Copying can be done at the BHI Club.) c. Check names of participants against Treasurer’s list of those who have paid. (Ask the treasurer to collect fees from others at the opening cocktail party.) d. Give number of players to the Treasurer so that the sanction fee can be paid to USCA. e. Be sure you have enough referees for the number of courts being used. Ask all club referees for help. 4. At the opening cocktail party: a. Announce that anyone who has not paid the tournament fee should pay the Treasurer. b. Distribute schedules to participants c. Go over any rules or etiquette matters as required 5. When tournament begins a. Ask the Social Chair to ensure that on-court beverages are served b. Post copies of schedules c. Provide forms and pencils for players to fill out results of matches d. Provide box or clipboard for result forms e. Post results of daily play and/or ladder positions f. Each day provide a list of players to the pro shop so that they can be checked in 6. After the tournament: a. Provide Tournament Chairman with: date of tournament, name of tournament, flight and finish order for each player, points gained per player in the tournament (if applicable). The Tournament Chair will send this information to USCA
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